When your club or organization needs to borrow a venue or space for an event, meeting, or activity, it is important to provide a clear explanation of the purpose, duration, and requirements for the venue borrowing. This may include the following details:

1. Purpose: Clearly state the reason for borrowing the venue, such as hosting a club meeting, organizing a workshop, or conducting a rehearsal.
2. Date and Time: Specify the date and time of the event or activity for which the venue is being borrowed. Include the start and end times, as well as any setup or cleanup time needed.
3. Duration: Indicate how long the venue will be needed, whether it’s for a one-time event or for multiple dates and times.
4. Requirements: Outline any specific requirements or equipment needed for the event, such as tables, chairs, projectors, or sound systems. Make sure to mention if any special arrangements or preparations are necessary.
5. Responsibilities: Clarify the responsibilities of the club or organization for the borrowed venue, including setup, cleanup, and any damages or liabilities that may arise during the usage.
6. Contact Information: Provide contact information for the club or organization representative who will be responsible for coordinating the venue borrowing, including name, phone number, and email address.

If you have questions about venue borrowing, please click here to view the borrowing process and important notes.